QR Code Member Check-In
Generate a unique, secure QR code for every member. A sub-second scan at the entrance verifies the membership and logs the visit automatically.
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Platform FeaturesEvery Tool You Need to Run a Modern Gym
From QR code check-ins at the door to multi-branch analytics in the back office — SmartSana covers the full life of your fitness business.
Membership Management
Add, renew, freeze or cancel memberships in seconds. Search any member instantly and see their full history on one screen.
Subscription Tracking
Track plans, billing cycles and payment status automatically. Expiring subscriptions are flagged before they become lost revenue.
Attendance Monitoring
Every check-in becomes a timestamped, tamper-proof record. Spot inactive members early and reward your most consistent ones.
Class & Trainer Scheduling
Build weekly timetables, assign trainers, cap class sizes and let members book spots — clashes are flagged automatically.
Member Profiles
Photos, contact details, plan history, attendance streaks, notes and goals — a complete picture of every member in one place.
Reports & Analytics
Peak-hour heatmaps, retention curves, revenue summaries and class popularity — exportable reports your accountant will love.
Notifications & Reminders
Automatic emails and messages for plan expiries, missed weeks, birthdays and schedule changes — written once, sent forever.
Admin Dashboard
A clean control center showing today's check-ins, revenue, expiring plans and alerts — with role-based access for your staff.
Multi-Branch Gym Management
Manage every location under one account. Members can check in at any branch while you compare performance side by side.
How It Works
Live in Five Simple Steps
No IT team required. Most gyms go from sign-up to scanning QR codes at the door within a single day.
Register Your Gym
Create your account, add your gym's details, branding and operating hours.
Add Members & Subscriptions
Import your member list or add members one by one with their plans and billing.
Generate Member QR Codes
Each member instantly gets a unique QR code — on their phone or a printed card.
Scan QR Codes at Check-In
Members scan at the entrance. Validity is checked and attendance logged in under a second.
Track Attendance & Performance
Watch live dashboards, spot trends and grow with data — across one branch or many.
FAQ
Questions Gym Owners Ask Us Most
Can't find your answer here? Book a demo and ask us anything live.
Nothing special — any smartphone, tablet or standard USB scanner works. Most gyms mount an inexpensive tablet at the entrance and are scanning within minutes.
Most gyms are fully live within one day. You can import members from a spreadsheet, QR codes are generated automatically, and our onboarding team guides you through the first week free of charge.
Yes. All member data is encrypted in transit and at rest, attendance logs are tamper-proof, and role-based access means staff only see what they need. You stay the owner of your data and can export it at any time.
Of course. Staff can check a member in manually by name from the dashboard, or you can print physical QR cards as a backup. Every entry method writes to the same attendance log.
Yes — multi-branch management is built in. Run every location from one account, let members check in at any branch, and compare attendance and revenue across locations in real time.
Yes. We offer a free, personalized demo where we walk through the platform using your gym's actual workflow, followed by a trial period so your team can test it with real members before committing.